While Gmail, the Google email service, is extremely reliable, you still might want to download important business correspondence to the computer’s disk drive. Gmail Backup is really a program made specifically for this specific purpose, however it is buggy rather than appropriate for Windows 7, because it is not updated since 2009. As of this writing, the easiest method to save Google email messages is using your desktop email program, since Gmail uses the regular POP3 mail system. Thunderbird, which can be free, and Microsoft Outlook, that is included once you purchase Microsoft Office, are easy to configure for Save emails to PDF.
1. Launch Gmail and sign in together with your usual username and password. Wait a 2nd or two for your mailbox to start.
2. Select the icon of your gear on the white background located in the right-hand corner from the mailbox page to open up the primary settings prompt. Select “Settings” from the pull-down menu that appears.
3. Click the “Forwarding and POP/IMAP” tab from the Settings page. It is the fifth tab in the left.
4. Scroll down to the Pop Download part of the page, which is the second section from the top. Check either the most notable radio button marked “Enable POP for those Mail (even mail that’s been downloaded)” or maybe the one right under it marked “Enable POP for Mail that Arrives from Now On” based upon whether you would like to download and save old messages in your computer.
5. Select the option which is most convenient for you personally inside the pull-down menu under the radio boxes that is certainly marked: “When messages are accessed with POP.” Keeping the default choice of “Keep Gmail’s Copy inside the Inbox” is often the handiest choice. Alternately, you can choose “Mark Gmail’s Copy as Read,” “Archive Gmail’s Copy” or “Delete Gmail’s Copy,” for the way you want the copy that stays inside your Gmail box to become handled.
6. Click on the “Save Changes” button at the end of the page.
7. Launch your email client and open the prompt that you employ to include a new account. Click “Local Folders” inside the left-hand column of the property page of Thunderbird after which click “Put In A New Account.” Alternately, click “File” then “Info” and then go through the “Add Account” prompt that is marked having a plus sign and located toward the top of the Outlook information page.
8. If using Thunderbird, type the requested information for Server into the respective text fields about the window that appears. Click the “Continue” prompt and allow the automatic account setup to verify the account settings. If using Outlook, go through the “Manually Configure Server or Additional Server Types” radio t0PDF in the bottom from the Microsoft Outlook account window and keep to the directions in Steps 9 and 10.
9. Click “Next” towards the bottom from the account information box in Outlook. Wait another for the “Choose Service” dialog box to seem. Click “Next” again after confirming that this Internet E-mail default radio box is ticked from the Choose Service dialog box and wait a second for the Internet E-mail Settings dialog box to look. Enter all of the information for your personal Gmail account in the respective fields. Enter “pop.gmail.com” as the incoming mail server and “smtp.gmail.com” because the outgoing mail server. Enter all of your email address, including “@gmail.com,” within the “User Name” field.
10. Go through the “More Settings” button on the lower right-hand side in the dialog box and wait a second for your Internet E-mail Settings box to seem. Click the “Outgoing Server” tab after which look into the box marked “My Outgoing Server (SMTP) Requires Authentication.” Check the default “Use Same Settings as My Incoming Mail Server” radio box and click on “OK.” Click” Next” and wait several seconds for the system to transmit and receive test email messages. Click “Close” in the test message box accompanied by “Finish” in the main dialog box to go back to the main Outlook window.
11. Download the mail for your personal new account by selecting “Send/Receive.” All emails that you just download are actually saved in the mail folder on your hard disk drive.